If you’re looking to make extra money online without having to retrain or have a college education, you might want to consider becoming a transcriptionist!
Over the last 5 years, the demand for transcription services has surged, in fact transcription services saw an increase of 26% in work offered in 2024, year over year.
If you have good listening skills, a keen eye for detail, and a fast typing speed, becoming a transcriptionist can be a lucrative online career.
I’ve created an in-depth blog post that will guide you through the steps to become a transcriptionist and how to get paid to work online so let’s dive right in.
How to Become a Transcriptionist
What is a transcriptionist?
So many people don’t know what it is! Transcription is just the art of turning any audio or video content into a text document.
They tend to work across various industries, including legal, medical, media, and corporate sectors.
Which Sectors are Most in Demand?
Overall, there are three main types of transcription:
- General Transcription: Involves transcribing non-specialized content like interviews, podcasts, and meetings.
- Medical Transcription: Requires specialized knowledge of medical terminology to transcribe doctors’ notes, patient reports, and medical records.
- Legal Transcription: Involves transcribing legal proceedings, court hearings, and depositions, requiring familiarity with legal terminology and formats.
Legal and general transcription are always heavily in demand – everyone I know working in these sectors has a booming business, in some cases we’re talking 6 figures plus.
I will say though that transcriptionists in the medical sector are not as in demand, given the use of electronic medical records, so if you do take on jobs in this arena be prepared to earn less money each month.
Now you know what a Transcriptionist does, you might be asking yourself, is it even something you could do? Absolutely.
You likely already possess all of the skills you need to make this career option or side hustle a roaring success!
Most companies don’t need a college education (I’ve listed the best ones to work for below), and some don’t even require previous experience.
Skills Needed to Become a Transcriptionist
Just to make sure this is the right fit for you, here’s a list of the most needed skills to become a transcriptionist.
- Listening Skills: The ability to accurately hear and interpret spoken words, even when the audio quality is poor or speakers have heavy accents.
- Typing Speed and Accuracy: Fast and accurate typing is crucial. Aim for a typing speed of at least 60 words per minute (WPM).
- Grammar and Punctuation: Strong command of grammar, punctuation, and spelling to produce clear and professional transcripts.
- Attention to Detail: Meticulous attention to detail to ensure every word and nuance is correctly transcribed.
- Time Management: Ability to meet deadlines and manage multiple projects efficiently.
Related: Top 10 Free Courses to Help You Make More Money Online & in Your Career
How much can you make as a transcriptionist?
It varies depending on your experience level and niche etc.
Generally beginning transcriptionists working with online companies with absolutely no experience can expect to earn around $15 an hour range, though some companies will pay up to $20 an hour.
That said, the average freelance transcriptionist makes $4,200 a month, whilst those with established businesses with clients can easily net $6,000+ a month.
Lots of transcriptionists make $50+ an hour, especially in the legal field so you’re not stuck to taking on low paying jobs.
It all depends on what you want out of this; whether it’s just an easy side hustle, a new career or a fully fledged all out business.
Payment Models
Transcription jobs are typically paid in one of three ways:
- Per Audio Minute/Hour: Payment based on the length of the audio.
- Per Word/Page: Payment based on the number of words or pages transcribed.
- Hourly Rate: Payment based on the time spent working.
Is it hard to find work?
No, it’s not hard to find work if you’re a GOOD transcriptionist and know how to market yourself (I’ve created a mini step by step plan layout for you below to get started).
Who are the typical clients for transcriptionists?
Since general transcriptionists convert audio and video to text for virtually any industry, there really isn’t a typical client.
However, some of the heaviest users of GT services include marketers, authors, filmmakers, academicians, speakers, and conferences of all types.
Related: 8 Real Ways to Find High Paying Virtual Assistant Clients (Even as a Beginner!)
Getting Started as a Transcriptionist
Step 1: Develop Your Skills
Before diving into the transcription world, you’re going to want to make sure you have the necessary skills.
Give consideration to:
- Typing Practice: Use typing software like Typing.com or 10FastFingers to improve your typing speed and accuracy.
- Listening Exercises: Listen to various audio clips and practice transcribing them. Websites like YouTube or free podcasts can be good sources.
- Grammar Refresher: Brush up on your grammar and punctuation with resources like Grammarly or Purdue OWL.
Step 2: Choose Your Transcription Niche
Decide whether you want to specialize in general, medical, or legal transcription.
Specializing can make you more marketable and can often lead to higher pay rates.
For example:
- Legal Transcription: May require knowledge of legal procedures and terminology. Training programs and certifications are available through institutions like the National Court Reporters Association (NCRA).
Step 3: Invest in the Right Equipment
To work efficiently, you need the right tools:
- Computer: A reliable computer with a high-speed internet connection.
- Headphones: Quality headphones to clearly hear audio recordings.
- Transcription Software: Software like Express Scribe, oTranscribe, or InqScribe can help manage audio files and increase transcription speed.
- Foot Pedal: A foot pedal allows you to control audio playback without taking your hands off the keyboard, improving efficiency.
Step 4: Get Training
While not always mandatory, formal training can absolutely give you an edge in this competitive job market.
Many online courses offer comprehensive transcription training:
1) Transcribe Anywhere
Offers fully approved courses in general and legal transcription.
Also have fully fleshed out marketing pitches, sales techniques and videos on how to get land your first clients.
These courses are nationally recognized by industry organizations such as the American Association of Electronic Reporters and Transcribers (AAERT), and are written by a seasoned, well experienced Transcriptionist.
2) Udemy
Various affordable transcription courses available, although these aren’t always taken as seriously by employers so you’ll need to check first.
One of the best ones I found is a beginner to advanced course by Chelsea Flint, a former transcriptionist.
Related: 30+ Small Business Ideas to Become Your Own Boss (& Take Back Your Time)
Step 5: Build a Portfolio
Create a portfolio showcasing your transcription skills.
Include samples of your work, highlighting different types of transcription you have experience with.
Highly recommend building your own website to market your services and start attracting higher paying clients too!
To do this, all you need is a domain name ($15 a year) and a basic website hosting (as low as $2.95 a month if you use my link below!)
This truly is one of the least expensive ways to start a home-based business. And, you’re investing in your education, which will give you the skills needed for a lifelong career working from home.
Related: If you are interested in starting a website, I created a tutorial that will help you start a blog of your own for cheap, starting at only $2.95 per month (this low price is only through my link) for blog hosting.
In addition to the low pricing, you will receive a free website domain (a $15 value) through my Bluehost link if you purchase at least 12 months of blog hosting.
Finding Transcription Jobs Online
Step 1: Register on Transcription Job Platforms
Several online platforms connect transcriptionists with clients. Here are some popular ones:
- Rev: Offers general transcription, captioning, and translation jobs. You need to pass a test to start working, but pay starts at around $15/hour, and then moves to $20/hour for more those with more experience.
- TranscribeMe: Provides short transcription tasks, suitable for beginners. Pays per audio minute.
- GoTranscript: Offers transcription jobs with flexible working hours. Requires passing a test.
- Scribie: Focuses on short audio files, paying per audio hour. You need to pass an initial test to join.
- Upwork: A freelance platform where you can find transcription jobs by bidding on projects.
Step 2: Create a Professional Profile
On job platforms, a professional profile is crucial.
Include:
- A professional photo.
- A summary of your skills and experience.
- Details of your training and certifications.
- A link to your portfolio or sample work.
Step 3: Apply for Jobs
Start applying for transcription jobs that match your skill level.
Initially, you might need to take lower-paying jobs to build your reputation, especially if you have no training and don’t have a fast typing speed etc.
As you gain experience and positive reviews, you can apply for higher-paying jobs.
Step 4: Network and Market Yourself
Here’s some ideas to get you started!
1) Professional Social Networks
- Build a Professional Profile: Create a detailed profile showcasing your skills, experience, and certifications. Include a professional photo and a strong headline.
- Join Relevant Groups: Join transcription-related groups and discussions. Some groups focus on specific niches like medical or legal transcription.
- Connect with Industry Professionals: Network with other transcriptionists, potential clients, and industry leaders.
- Share Content: Post articles, updates, and samples of your work to demonstrate your expertise.
Alignable
- Local Networking: Focus on local businesses and professionals who might need transcription services.
- Join Groups: Participate in industry-specific groups to increase your visibility.
2) Freelance Platforms
Upwork
- Create a Strong Profile: Highlight your transcription skills, experience, and portfolio.
- Bid on Projects: Actively search for and bid on transcription jobs.
- Client Reviews: Gather positive reviews to build your reputation and attract more clients.
Fiverr
- Gig Creation: Create multiple gigs showcasing different transcription services you offer.
- SEO Optimization: Use relevant keywords to improve your gig’s visibility.
- Client Interaction: Respond promptly to inquiries and deliver high-quality work to receive positive reviews.
Freelancer
- Profile Enhancement: Optimize your profile with detailed descriptions of your skills and past work.
- Project Bidding: Regularly bid on transcription projects.
- Client Communication: Maintain clear and professional communication with clients.
Tips for Success as a Transcriptionist
The biggest piece of advice I could give you is this, train first, then try to get work.
Too often, people think they can “wing it” and go after work before they know what they’re doing.
Unfortunately, that method is frustrating for the worker and irritating to clients when they turn in sub-par work. It’s just not going to work.
But, luckily, the needed skills can be taught to anyone with a sincere desire to learn and succeed.
Develop a Routine
Establish a work routine that maximizes productivity.
I love and use Motion.co for this, this app is especially amazing for anyone with ADHD!
This helps you plan out everything, and an AI assistant will set aside dedicated hours for transcribing, all your other work and responsibilities and STILL find time to allow for regular breaks too!
Improve Continuously
Constantly work on improving your skills. Take advanced courses, attend webinars, and stay updated with industry trends.
Pay Attention to Feedback
Constructive feedback is valuable. Use it to improve your work and build better relationships with clients.
Maintain Confidentiality
Transcription often involves sensitive information. Always maintain confidentiality and follow any non-disclosure agreements (NDAs).
Challenges and How to Overcome Them
Difficult Audio Quality
Poor audio quality can be challenging. Use high-quality headphones, noise-canceling features, and transcription software that enhances audio clarity.
Speaker Accents and Background Noise
Accents and background noise can make transcription difficult. Practice with diverse audio clips to get accustomed to different accents.
For background noise, use software features that filter out unwanted sounds.
Tight Deadlines
Managing tight deadlines requires good time management and prioritization skills.
Break down tasks into manageable parts and use productivity tools to stay on track.
Staying Motivated
Working from home can sometimes lead to a lack of motivation. Set clear goals, create a dedicated workspace, and reward yourself for meeting milestones to stay motivated.